It’s confidential information on customers and employees or secret documents about deals or accounts businesses should block access to their digital documents from the scrutiny of. Even if employees are well-trained and reliable but it’s only a small error to cause an embarrassing data breach that could damage a company’s reputation. There are four ways to restrict the use of electronic files and also to avoid a data breach.
The Administrative Office of the Courts has asked for comments on four options to address security and privacy concerns when it comes to providing remote electronic public access to records of the case. The first option is to maintain the assumption that all court records being accessible in the courthouse as well as electronically, but limit remote access only to those who have a legitimate need, such counsels, parties, essential court staff and judges.
The second option permits the user to access and download the entire case record in the event of an actual need. This includes those who have been convicted of a crime, and requires the approval of a judge for the request for release of the information.
The third option grants the general public a limited access to specific documents that are typically found in criminal case files, like plea agreements and unexecuted warrants. It also limits the public’s access to certain information like Social Security Numbers as well as financial information. It relies on the capability of prosecutors and their attorneys to protect their interests in individual cases through motions to block or seal certain information from electronic access.
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