Document sharing is an essential element of collaborative business processes. If it is not done properly it can leave the door open for hackers to hijack sensitive files.
Secure Document Sharing is the sharing and distribution of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are in process and distributed to colleagues in the context of a collaboration or review process. It is utilized in M&A activities and requires a solution that allows large documents to be exchanged in the most secure online environment.
The most popular method is via cloud-based secure sharing services that allow users to access their files online in a controlled manner (e.g. printing, copying and screening prevention are all standard methods. It also https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/ gives access control for shared folders and files, and can enable sophisticated security options, like audit trails and encryption.
Peer-to-peer document sharing is a different alternative. It allows computers to connect directly to each other to transfer files, without hosting them on central servers. It has a few advantages, like reduced storage requirements, speedier transfer speeds and a more flexible experience. It also carries serious risks such as the accidental release of private information as well as viruses, malware, and worms. It is not recommended to be used in environments that have strict guidelines for compliance. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share files with other parties, as well as internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access to ensure that it is in line with organizational governance rules and best practices in secure document sharing.